Administration

Band Administrator – Priscilla Atkinson

Finance Assistant - Tina Sorensen

Band Manager - Kelly Paakkunainen

Reception - Cynthia Sabourin

Band Administrator & Finance Assistant: 

Under the direction of Chief and Council, the Band Administrator is responsible for the day-to-day operations of the Band office. 

• Administering the finances of the Band
• Keep accounts of all financial transactions
• Prepare financial reports for funding agencies
• Keep safe all books, documents, records and funds
• Prepare annual budgets of expenditure and revenue
• Ensure that all requirements for the annual audit are met
• Issue receipts and cheques
• Recording transactions on journal ledgers
• Pay and record all accounts payable
• Record all accounts receivable
• Prepare payroll
• Band deposits
• Assisting in drafting Band Council Resolutions
• Report to all levels of government 

Band Manager:

• oversee business development, band operations, and office management.
• ensure the smooth and efficient operation of the Band Office.
• foster communication and connections with the community while providing leadership to a team of managers and employees.
• Implement strategies to enhance operational efficiencies.
• Prepare letters and reports, contributing to effective communication within the organization.
• Manage crisis events with a strategic approach, referring to department heads as needed for resolution and mitigations.
• Fill in for other functional areas as required, demonstrating adaptability and versatility.
• Undertake any other related duties contributing to the overall efficiency and success of the Band Office operations.
• Ensure effective communication with Council to successfully implement the Strategic Plan.
• Prepare comprehensive briefings and reports to facilitate informed decision-making.
• Assist Council in assembling third-party protocols, contributing to the establishment of clear and efficient procedural frameworks.
• Develop and draft a variety of policies for Council consideration.
• Implement and monitor approved policies and bylaws.
• Oversee all aspects of financial management for the First Nation.
• Take proactive measures based on audit, evaluation, and other objective performance information.
• Analyze financial and performance data to facilitate a comprehensive understanding of the First Nations' overall health and operational effectiveness.
• Manage costs by reviewing and approving expenditures and invoices.
• Ensure staff compliance with established policies and standard practice instructions, providing guidance and support, as necessary.
• Foster trust and effective relationships with all employees.
• Role model effective, equitable, and inclusive internal communication.
• Delegate responsibilities with a focus on developing the team.
• Establish standards for program and service delivery.
• Ensure appropriate expenditure of program funds and timely submission of reports to funding agencies.
• Evaluate the effectiveness of programs and their delivery.
• Collaborate with Chief, Council, and the community to identify community needs regarding activities.
• Formulate plans to address identified needs and implement actionable strategies.
• Participate in regularly scheduled community meetings and the Annual General Assembly.
• Establish effective communication with Community Members, acting as a liaison to keep community members informed and updated on pertinent issues and activities.
• Attend and actively support community functions, fostering positive relationships and community cohesion.
• Collaborate with strategic alliances to fulfill administration objectives.
• Implement communication strategies for effective engagement with partners and external organizations.

Reception:

• First Point contact
• Creates a welcoming environment by greeting guests
• Answering phone calls
• Directing visitors to the proper department
• Creates and distributes emails, memos
• Pick up and distribute mail 
• Schedules and maintains the Calendar of booking for Boardroom, Resource Centre, Chalet Lodge
• Attends and records General Band meetings
• Transcribes General Band meeting minutes
• Prepares bi-weekly Newsletter